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EuroEAP Platform

Format & guidelines

 

Conference format


The EuroEAP conference has a unique format to facilitate and maximise interaction among participants and includes:

  • Plenary talks: invited lectures (30 mins) often addressing either a broad or in-depth topic of EAPs or a broad inspirational talk addressingan area related to EAP research or where EAPs might play a future role.
  • Invited lectures: (20 mins),given by world-leading scientists, young emerging researchers, as well as representatives of industry, presenting the latest advances in EAPs.
  • Interactive talks: short oral presentations (max 3 min) offered to all attendeesdescribing the key aspects of the work, followed by a mandatory poster presentation. Exhibitions of a prototype/product are optionally possible during the poster session.The presentation slides and poster formats will have to be prepared according to special templates: see the section ‘Templates’.  All prototypes and products can be shown during the whole event by any attendee, at no cost.

The oral sessions are intertwined by extensive poster sessions that facilitate discussions among participants in a friendly atmosphere.

Discussions and networking continue also during the organised lunch and dinner on each day, Costs for all activities are fullyincluded inthe registration fee, whichismaintained competitively low by the non-profit approach taken in organising this unique event.

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Registration


Any kind of attendee (invited or not, presenter or not) should register.
For the list of registration fees, the deadline for early registration and the instructions about registration, see ‘How to contribute and/or attend’.
Attendees are invited to pay attention that after the deadline for early registration the fee will increase by € 100.00.

 

Abstracts & maximum number of contributions


Each registered attendee is entitled to present up to two contributions.
Participants should submit each contribution in the form of an Interactive talk, namely a short oral presentation followed by a poster.

Invited speakers are expected to give only an oral presentation (although they might optionally present also an additional contribution in the form of an Interactive talk like anyone else).

Any contribution (invited or not) requires the submission of an abstract, having a maximum length of 1500 characters.For instructions and deadline about abstract submission, see ‘How to contribute and/or attend’.

Notes:
Each contribution should be associated to only one registered attendee.
Any contribution not associated to a registration will be excluded from the final programme and conference proceedings.

 

Computers for presentations


 All presenters are invited to use for their presentations the conference PC. Thus, they are invited to upload the presentations via memory sticks before the session start.

Alternatively, usage of personal laptops is allowed, but it is mandatory to check compatibility with the projection system, before the session start.
During poster sessions, the conference PC will be available for rehearsal / compatibility test of slides.

 

Proceedings


The conference proceedings will consist of the following material:

  • For invited presentations:
    a PDF file of a 1-page-long extended abstract of the presentation. 
    Presenters are kindly requested to prepare the document according to the template available in the section ‘Templates’.
     
  • For interactive talks:
    a PDF file of the poster. Presenters are kindly requested to prepare the poster according to the template available in the section ‘Templates’.

For instructions and deadline about the submission of the contributions, see ‘How to contribute and/or attend’.

The conference proceedings will be made available for download from the EuroEAP website.
Therefore, presenters are informed that the uploaded contributions (extended abstracts and poster files) should not contain any material covered by copyright or information that the authors are not willing to disclose.

 

Exhibitions


Attendees interested in having an exhibition (Prototypes and/or products), free of charge, should send an expression of interest from their Personal Area on the online EuroEAP system, which is also used for registration and abstract submission: see ‘How to contribute and/or attend’.

 

Summary of guidelines for contributions


The following table provides an overview of the categories of contributions and their guidelines.

  What contributions

Why to contribute

Who should contribute How to contribute at the conference How to contribute to the proceedings How many contributions
P
R
E
S
E
N
T
A
T
I
O
N
S
Plenary talks To provide comprehensive and authoritative views Invited speakers Oral presentation:
30 minutes long (including 5 minutes of discussion)
Extended abstract (see ‘Templates’) Maximum 1 presentation per invited speaker
Invited talks To report on or to review results of outstanding relevance Invited speakers Oral presentation:
20 minutes long (including 5 minutes of discussion)
Extended abstract (see ‘Templates’) Maximum 1 presentation per invited speaker
Interactive talks To communicate shortly (“in a pitch”) the significance of a work Non-invited presenters
(mandatory)
Oral presentation:
- see ‘Templates
- 3 minutes long
 -- Maximum 2 presentations per attendee

E
 X 
 H 
I
 B 
I
T
I
 O 
N
S

Poster presentations To present each work more extensively To present each work more extensively Poster presentation: - see ‘Templates  Poster file (see ‘Templates’) Maximum 2 presentations per attendee
Free-of-charge exhibitions of EAP prototypes and products To show up demos Interested attendees Demos exhibited during the poster sessions, on tables close to related posters .   Maximum 2 exhibitions per attendee

 

Templates


Template for invited presenters:

Templates for non-invited presenters:

 

Preferred poster size: A0 format (84.1 cm x 118.9 cm).

 

Printing of posters


Presenters are responsible to bring to the event their own posters. No local printing service will be available on site.