• Overall procedure & deadlines
• Login or creation of a new account as a EuroEAP user
• Registration & abstract submission
• Registration fees
• Registration benefits
• Invoice and payment
• Submission of contributions
  
• Exhibition of prototypes and products
• Requests for VISA letters
  
• Cancellation policy

Overall procedure & deadlines

All conference attendees (contributors or not, invited or not) should follow the procedural steps listed below:

Login or creation of a new account as a EuroEAP user

In order to contribute to and/or attend the conference, a personal account as a EuroEAP user is necessary.
The account can easily be created. EuroEAP users have access to a Personal Area on the EuroEAP system, from which they can manage any EuroEAP activity, including participation to the annual conference.
To log in or create a new account as a EuroEAP user, visit the ‘EuroEAP user login’ page.

Registration & abstract submission

Registration and abstract submission are performed online from the Personal Area on the EuroEAP system.
The registration invoice (for non-invited participants) will be available for download from the Personal Area at the end of the registration process.
To access the Area, visit the ‘EuroEAP user login’ page.

Registration fees

Important remarks:

• Note about VAT: the EuroEAP Society is entitled not to add any VAT amount to the registration fees listed above.
• Each registration is for 1 attendee (no distinctions between presenters/non-presenters or contributors/non-contributors);
• Each registration is for the whole conference and is independent of the actual number of attendance days;
• The conference fee should be paid without any deduction for banking fees.

Registration benefits

• Each registration covers also all the conference dinners, lunches and coffee breaks;
• Each registration entitles a password-protected free access to (and download of) the online conference proceedings of this conference edition;
• Each registration entitles the attendee to present a maximum of 2 interactive talks;
• Each registration entitles the attendee to exhibit a maximum of 2 prototypes and/or products;

Invoice and payment

At the end of the online registration process, BEFORE the actual payment, the Personal Area on the EuroEAP system will automatically make available an invoice that could be downloaded (see the menu on left-hand side of the Personal Area).
The system will also provide, at the end of the procedure, information about the payment.

Submission of contributions

Each registration entitles the attendee to present a maximum of 2 interactive talks.
All presenters should upload their contributions (extended abstracts for invited presentations, and poster files for non-invited presentations), prepared according to templates: see the section ‘Templates’.
The contributions should be uploaded from the Personal Area on the EuroEAP system.
To access the Area, visit the ‘EuroEAP user login’ page.

Exhibition of prototypes and products

Attendees interested in having an exhibition (Prototypes and/or products), should send an expression of interest from their Personal Area on the EuroEAP system. They will be contacted by the local organisers to take organisational agreements.
To access the Area, visit the ‘EuroEAP user login’ page.

Requests for VISA letters

Attendees requiring VISA letters should send an expression of interest from their Personal Area on the EuroEAP system.
To access the Area, visit the ‘‘EuroEAP user login ’ page.

Cancellation policy

Cancellation of conference registration:

To cancel the registration order and request a refund of the registration fee, registered attendees have to send a written request for refunding. The request should exclusively be sent by email, using the following address This email address is being protected from spambots. You need JavaScript enabled to view it.

Refunds will be processed upon receipt of the written refund request according to the guidelines reported in the following table.

Cancellation of hotel reservation:

See the hotel policy. The conference organizers have no responsibility on the cancellation policy adopted by the hotel.